The Buttonwood Conference 2025
June 23-25, 2025
The Buttonwood Conference
Non-Presenting Sponsor/Service Provider Registration
Registration Fees: Registration fee for Service Providers is $3000 for one (1) attendee, $4000 for two (2) attendees. Registration fees for Non-Presenting Sponsors are based upon sponsorship selected.
Sponsors and service providers are responsible for their travel and room fees.
Sponsor Invoice: Payment is due as stated on Invoice. Registration will not be considered complete until the Registration Form is submitted and payment received.
Hotel Information:
Hilton La Jolla-Torrey Pines, 10950 N Torrey Pines Rd, La Jolla, CA 92037. 858-558-1500
Room Reservations: Group room rates are $269.00 + taxes/fees and will hold for 3 days before and after the conference and are subject to availability. Reservations can be made through the reservation link --> https://book.passkey.com/e/50981443 or Call In Reservations can be made at 877-414-8020 and provide the Group Reservation Code BTDD25
Room rate deadline is Monday, June 2, 2025
Check-in is after 4:00PM; check-out is before 11:00AM. If checking in prior to 4:00PM, hotel will hold luggage until room is available.
NOTE: Official Conference Events run from Monday Evening (6p) to Wednesday Afternoon (1:30p) and Optional Conference Events (Golf and Sponsor Dine-Arounds) begin at approximately 1:30p. We encourage you to reserve rooms through Thursday morning to ensure you can attend all events if you plan to do dine-arounds or golf. Basic agenda is located at the bottom of this page for planning purposes. Please note times are subject to change, but all times listed will be in the ballpark.
Lodging Agreement: In order to gain the best pricing for the venue/food/room rates, Buttonwood has to guarantee a certain number of room reservations. Our sponsors are included in that number in order to guarantee room availability for your attendees. As part of this guarantee, sponsor attendees are required to stay at the Hilton La Jolla-Torrey Pines. If sponsor attendees elect to stay off-site or use another method of discounted reservation outside of the provided group link (points, etc), the room costs incurred by BW may be added to the cost of your sponsorship. *Exceptions will be made for sponsor attendees that live locally in the San Diego/La Jolla area.*
Transportation: Transportation to & from the Conference is responsibility of Attendees. The resort is ~25 minutes from the San Diego International Airport, with Uber and taxi availability. For those driving, parking rates are discounted at $35 for self-parking and $52 for valet.
Meals: All meals are complimentary with the exception of the Sponsor hosted Dine-Arounds on Wednesday evening.
Attire: Conference functions are Smart Casual. Activities will be outdoors, dress for comfort and varying coastal weather (cool mornings, warm days, cool evenings).
Additional Sponsorship Opportunities: Additional sponsorship opportunities are based on a first-come, first-serve basis. Please contact Alyna at Alyna@buttonwoodllc.net for pricing and availability.
Available Opportunities-
- Monday Welcome Reception
- Tuesday night Signature Dinner Event - Dinner Cruise in San Diego Harbor - SOLD
- Meals (Tuesday Breakfast/Lunch or Wednesday Breakfast/Lunch)
- Golf at Torrey Pines (Wednesday afternoon, limited attendees)
All Additional Sponsorship Opportunities include:
- Sponsorship Signage with your logo
- Recognition in Conference Agenda
- Recognition in Conference Book
- Branded materials related to sponsorship
Presentations and Materials
Deadlines: Important Dates to remember!
May 27, 2025 - Advertisement Submission Deadline
June 2, 2025 - Hotel Room Reservation Cut-Off
Protocol for Non-Presenting Sponsors/Service Providers During Presentation Sessions: Our Presenting Sponsors/Managers will present in 2 formats. Following the general session-style quick pitch, the BD/RIA/FO attendees will be divided into 5 smaller groups of approximately 10 that will spend 15 minutes with each Presenting Sponsor in a rotation for further discussion opportunities and Q&A’s. Non-Presenting Sponsors and Service Providers are welcome to stay in the meeting space during the small group presentations. We ask for courtesy for the Presenting Sponsors, so please don’t engage with the BD/RIA attendees during this time to allow them to participate in the small group discussions.
Logo and Ad Specs: Please email company logo to Alyna for inclusion on conference website and conference printed materials after completing the Registration form.
Logo
- Hi-resolution (min: 300dpi), jpg, png, or pdf format
- Please submit logo immediately after registration for inclusion in advertising materials
Ad for Conference Booklet
- 3.5”W x 4.75”H in portrait or landscape orientation
- Can be full color
- Hi-resolution (min 300dpi), jpg, png, or pdf format
- Deadline for ad submission is Tuesday, May 27, 2025
- If no advertisement image is submitted before the deadline, the Company Logo will be used in that space
Swag and Informational Materials: Non-Presenting Sponsors/Service Providers will have a 6ft table to display materials and swag in the main conference room. Keep it simple! We don't do Booths or Exhibit Halls! Enjoy having a conference free from booth set up and tear down! We will do our best to place tables in key locations around the room to give you the best location for engagement with the attendees during breaks. We do NOT have specified exhibit time; however you will be in the main room with all attendees for all conference room events and breaks. You will also be included in all conference social events. Don't plan on being at your table during the conference - take advantage of the social events, meals, and breaks to have quality conversations with the attendees.
Table set up will be available Monday, June 23, 2025 prior to our welcome reception/dinner. If shipping anything to the hotel, please contact Alyna for shipping label information and hotel drayage fees.
Private Events: We ask that Sponsors/Service Providers refrain from inviting BD/RIA/FOs to private events during Conference Events and Presentations. We would like to ensure equal access to all attending Sponsors and BD/RIA/FO attendees and have provided ample time for networking and discussions. Sponsor hosted Dine-Arounds are scheduled for Wednesday, June 25, 2025 and are the only approved private events.
Basic Agenda Tentative - subject to change
- Monday, June 23
- 5:30pm Registration and Welcome Reception/Dinner
- Join us for registration, cocktails and dinner as we kick-off the conference.
- 5:30pm Registration and Welcome Reception/Dinner
- Tuesday, June 24
- 8am-4:30pm Conference Presentations,
- Sponsor Presentations, Small Group Q&A Sessions, BD/RIA Only Sessions,
- 4:30pm-9pm Buttonwood Signature Dinner Event
- Dinner Cruise through San Diego Harbor!
- 8am-4:30pm Conference Presentations,
- Wednesday, June 25
- 8am-1:30pm Conference Presentations & Closing Lunch
- Sponsor Presentations, Small Group Q&A Sessions, BD/RIA Only Sessions, Closing Lunch
- Optional Social Events
- 1:30pm-6:30pm Golf at Torrey Pines (limited availability)
- 7p Sponsor Hosted Dine-Arounds
- BD/RIA Attendees are able to check out and depart Wednesday afternoon after the closing lunch. Hotel is covered Wednesday night for those BD/RIA attendees that choose to stay. Make your dine-around arrangements accordingly.
- 8am-1:30pm Conference Presentations & Closing Lunch
- Thursday, June 26- Check out or extend your stay for the weekend
- Discounted rates are good for 3 days prior and post event!